Product
Everything the school office does, in one system that agrees with itself.
Smart Edu is one product with one record of each learner. Turn on the modules the school needs; the rest stay out of the way.
Fees
Owed to the school
USD 784,689
This term collected
57.2%
Learners
2,400
Over 90 days
USD 335,117
Records
One record per learner, from enquiry to leaving.
Admissions feed the register, the register feeds the fees, and nothing is typed twice.
- Intake date, home address, guardians and emergency contacts
- Passport photo for identification, flagged for renewal every two years
- Documents: birth certificate, transfer letter, reports, with review
- Applications, offer letters and enrolment, with the first invoice raised automatically
- Classes, houses, levels and subjects set up once per year
- Built and tested with 2,400 learners in one school
Accounts
Fees and accounts at Pastel grade.
Real double entry under every screen, so the bursar’s figures and the auditor’s figures are the same figures.
- Fee structures per level and term, discounts and sibling rules
- Billing runs with a preview before anything is issued
- Receipts in USD or ZWG at the school’s dated rate, with an exchange clearing account
- Credit notes need two people: one to ask, one to approve
- Statements, age analysis and filters by learner, class and year
- Chart of accounts, journals and a ledger that cannot be edited after posting
Your School
Knowledge · Integrity · Service
Due 13 Feb
Tuition420.00
Development levy50.00
Sports and clubs15.00
Balance dueUSD 326.03
Seal 3af3acff031a · any change after issue breaks the seal
Classroom
Registers and results teachers actually use.
Designed for the tablet in a teacher’s hand and an unreliable connection.
- Mark a class in a minute: present, absent, late or excused
- Works offline; the register sends itself when the internet returns
- Absence texts to parents, sent once, never at night
- Marks per subject and term with class averages and positions
- Every mark sealed: a change outside Smart Edu shows up in the nightly check
- Year-on-year comparison per learner and per class
48 present · 1 absent · 1 late · works offline
Parents
Messages from the school’s own wallet.
Each school tops up its own SMS credits and sees exactly what every message costs before it goes.
- Fee reminders, opening days, events and absence alerts
- Ready-made templates, or write your own
- Recipients and credit cost shown before sending
- Top up by Paynow, or pay Digital Access and receive credits
- Quiet hours: nothing leaves between 20:00 and 07:00
- A delivery record for every phone number
Online or on your own server
Two ways to run it. Both licensed for a year at a time.
Online
We host it in our data centre, back it up nightly, and keep it current. Your school gets its own address: yourschool.smartedu.co.zw.
Self-hosted
For schools and groups that must keep data on site. We install it on your server; a licence key bound to that installation renews every 365 days.